One, Two, Three … Communicate With Your Caterer

Wedding planner Ivy Robinson, of Ivy Robinson Weddings & Events, has put together hundreds of weddings over the years and says she has seen it all — the good, the bad, and the costly. Being involved in nearly every aspect of a wedding is just part of your planner’s job, so even if you work directly with your caterer, you can benefit greatly from this savvy advice.

1. Leave it to the professionals. If you’ve done your homework and hired a great caterer to oversee your reception dinner, listen up. “If a caterer suggests that you need three bartenders, then go with three,” says Robinson. These professionals have seen hundreds, maybe thousands, of weddings and know what they are talking about.

2. Tell it like it is. Give an exact head count. If you know 200 people are going to attend, don’t submit a total count of 150 in the hopes of saving a few dollars. An incorrect number wreaks havoc with the amount of food, beverages, plates, flatware, servers, and bartenders necessary for complete and competent service. “In the end this makes the bride and groom — the hosts of the event — look as if they didn't prepare for the appropriate number of people,” Robinson cautions.

3. Don’t expect a mind reader. When it comes to being a blissfully satisfied customer on your wedding day, Robinson says you should be specific, ask lots of questions, and let your caterer know exactly what you want — don’t assume anything. He or she may not be able to accommodate every request, but making your wishes known and being clear about what you’re looking for goes a long way toward creating long-lasting, happy memories for everyone. ~CM  Content Contribution ~ La Tea Das Catering